(SANTO DOMINGO, DOMINICAN REPUBLIC) The Dominican Republic has rolled out a unified format for all civil registry certificates starting July 1, 2025, a change that is already reshaping how Dominicans prepare documents for foreign visa applications. The reform covers birth, acknowledgment, marriage, divorce, and death certificates and removes the old split between shorter “extract” copies and the longer “Acta Inextensa” versions, replacing them with a single standardized certificate issued by the Junta Central Electoral – JCE.
From that date, every new civil certificate printed by the JCE comes in this one standard format, without any label saying “extract” or “inextensa.” For many Dominicans, this will make daily paperwork feel simpler inside the country. For those applying for visas, especially to the United States 🇺🇸, it changes exactly which documents consular officers expect to see and how older documents are treated.
What changed and why
- The JCE now issues one standardized civil certificate format for all types of civil records.
- The reform aims to reduce confusion from multiple versions and to shorten processing times at the JCE.
- It also responds to international expectations that civil documents be machine-readable and easier to authenticate across borders.
Officials say the move will help both local users and foreign governments confirm that certificates are genuine and current.
Key rules about pre- and post-July 1, 2025 documents
- Certificates issued after July 1, 2025: will be in the new unified format and should be accepted for most visa categories.
- Certificates issued before July 1, 2025: remain acceptable in many cases if they carry a QR code that allows verification.
- Important exception: for immigrant visas and K fiancé(e) visas, the U.S. Embassy in Santo Domingo still requests the older “Acta Inextensa” version when the document was issued before July 1, 2025, because that format contains more detailed information than the shorter extract-style certificates.
If an applicant presents a short-form extract from early 2025 for an immigrant or K visa, the consulate may request an “Acta Inextensa” instead — even if the extract has a QR code and is valid domestically.
Before vs After (Effective: July 1, 2025)BEFORE
- Certificate format: Multiple versions (short “extract” and full “Acta Inextensa”) with labels.
- Fee: Different prices depending on certificate version.
- Immigrant & K visas (U.S.): Officers relied on fuller details in older Acta Inextensa documents.
- Mid-process cases: Applicants used the format already submitted; replacements followed prior formats.
AFTER
- Unified format ↓ One standardized certificate for birth, marriage, divorce, death, and acknowledgment (no “extract/inextensa” labels).
- RD$600 fee ↓ Uniform fee per civil certificate; no version-based price differences.
- U.S. Embassy exception ↑ For immigrant and K fiancé(e) visas, Santo Domingo may still require the older Acta Inextensa for pre–July 1, 2025 records (even if an extract has a QR code).
- Mid-process guidance: No automatic resubmission; if asked to update, replacement will likely be the new unified format—keep any existing Acta Inextensa when relevant.
Practical implications for visa applicants
- A Dominican who printed a short-form birth or marriage certificate in early 2025 might find it insufficient for an immigrant or K visa interview, despite domestic validity.
- In such situations, applicants should:
- Request the older “Acta Inextensa” for pre–July 1, 2025 records, or
- Obtain a freshly issued certificate in the new unified style if the embassy accepts that format for the visa category.
Quick reference table
| Document issue date | Typical JCE format | U.S. Embassy expectation (immigrant / K visas) |
|---|---|---|
| Before July 1, 2025 | Old formats: extract or Acta Inextensa | Prefer Acta Inextensa (if available) |
| After July 1, 2025 | Unified JCE format (no label) | Present the new unified certificate (generally accepted) |
Cost and legalization
- The JCE has set a uniform fee of RD$600 for each civil certificate (birth, marriage, divorce, death, acknowledgment).
- This removes price differences previously tied to extract vs. full versions and simplifies budgeting for families preparing multiple documents.
- Good news for visa applicants: legalization of Dominican civil certificates is not required for visa purposes at the U.S. Embassy in Santo Domingo. Applicants do not need an extra legalization stamp beyond the certificate issued by the JCE.
Evidence and document requirements inside the Dominican system
The reform does not change the basic evidence required to obtain certain civil records (especially marriage certificates). Requirements remain:
- National ID card and birth certificate for each spouse.
- Proof of divorce or death of any prior spouse when relevant.
- At least two witnesses who are not family members.
- If the couple has children, present the children’s birth certificates.
- If one or both parties are minors, parental or guardian consent and the minor’s birth certificate are required.
These rules are crucial because missing or incorrect marriage records are a common reason for visa delays.
Consequences of presenting the wrong document at the consulate
- If an applicant brings an older extract instead of an Acta Inextensa for an immigrant or K visa, a consular officer can:
- Request additional evidence, and
- Place the case on hold.
- Such holds can delay travel plans, wedding dates, or job offers abroad. For families with long wait times already, even short delays are significant.
- Lawyers and migration advisers therefore urge applicants to check civil documents carefully before scheduling interviews.
Do not rely on an early-2025 short-form extract for immigrant or K visas; consulates may request the Acta Inextensa, causing delays. Always verify guidance with the U.S. Embassy before scheduling.
For applicants already mid-process
- Applicants who submitted documents before the new system took effect do not automatically need to replace everything.
- However, if asked to update a birth, marriage, or divorce certificate while the case is pending, the replacement will likely be in the new unified format.
- For immigrant or K visa categories tied to pre–July 2025 records, applicants should bring:
- The updated JCE certificate plus
- Any older Acta Inextensa that may still be required.
Where to find authoritative guidance
- People filing immigrant or fiancé(e) visa cases should consult the U.S. Embassy in Santo Domingo website for current document guidance.
- Match your certificates to the embassy’s civil document list before attending interviews to avoid delays.
Remember the RD$600 per certificate and that Dominican legalization is not required for US visas; double-check the embassy’s list to ensure you bring the exact format requested for your visa category.
Key items to monitor: issue date, RD$600 fee, and whether older documents are in “Acta Inextensa” form.
Paying attention to those details will reduce the risk of last-minute surprises at the consular window in Santo Domingo.
On July 1, 2025, the JCE implemented a unified format for all civil registry certificates (birth, marriage, divorce, death, acknowledgment). The reform replaces extract and Acta Inextensa labels, standardizes fees at RD$600, and improves machine-readability for international verification. Pre–July 1 certificates with readable QR codes remain acceptable in many cases, but the U.S. Embassy may still require Acta Inextensa for immigrant and K visas, so applicants should verify document requirements before interviews.
